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team-budget-tracker

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Track a team's budget so surprises die young — the commitment-based view (spent + committed + planned, not just invoiced), the category grain that matches how the team actually spends, the monthly close with its one-sentence read, and the forecast honesty for the year-end question. Use when asked track my team's budget, are we going to blow the budget, why did finance's number surprise us, or set up budget visibility for the team. Produces the three-lane tracker (spent/committed/planned), the monthly close ritual, the variance signals, and the year-end forecast method.

skills/team-budget-tracker/SKILL.md

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Nov 10, 2026
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# Team Budget Tracker Skill

Team budgets surprise their owners for one structural reason: the official number tracks *invoices* (what finance has processed), while the truth includes *commitments* (the signed contract not yet billed, the accepted quote, the hire with an offer out) — so a team can be "under budget" while being catastrophically over-committed. The tracker runs three lanes — **spent** (invoiced), **committed** (contractually owed), **planned** (intended but not yet signed) — against the budget line, at the [budget-tracker-design](../budget-tracker-design/SKILL.md) statement-grain, with the monthly close and its one-sentence read. The remaining-to-spend number the team actually needs is budget − spent − committed, and most surprise stories are the word "committed" going untracked.

## What This Skill Produces

- **The three-lane tracker** — spent / committed / planned per category, with true-remaining computed
- **The commitment intake** — the rule that signatures, POs, and offers enter the tracker at commitment-time ([contract-renewal-tracker](../contract-renewal-tracker/SKILL.md) intake logic, budget edition)
- **The monthly close** — reconcile with finance's actuals, roll the lanes, write the one sentence
- **The forecast method** — the year-end projection: run-rate + committed + planned, with the honesty bands

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